Google Groups: Within the Google ecosystem, it is possible to start discussion groups with organized emails, an easy-to-manage contact list and a collection of messages that can be consulted even after they have been deleted in the Inbox.
What is Google Groups?
All this is possible from Google Groups, or simply “Groups,” a tool launched in 2001 but only recently became the big alternative in the industry – especially after the shutdown of Yahoo! S groups, late 2019.
For those starting out on the platform, the steps below will help you create a whole new group in the tool, from registration to invitations.
Set up groups on Google
1. Access to groups
The first step is to have a Google account i.e. an email @ gmail.com. This step is mandatory for anyone who wants to be the owner and creator of a list – participants don’t necessarily have to have a Gmail address.
Go to it Google Groups website to go to the main window of the tool. Most of the screen is occupied by the groups you are already part of.
2. Create a mailing list
In the left corner there is a settings menu with options for managing the mailing lists. Click on “Create group”. This will display a form on the screen for you to fill in.
The first step includes basic information about the group, such as the name and email address that will be used to identify the group. For example, a class list from the Faculty of Law of the University of São Paulo (USP) could have the email address ‘classe_direitousp_2021’ – in case it is not registered, of course.
In addition, add a short description of up to 300 characters. When everything is complete, go to “Next”.
3. Adjust privacy
The second screen contains the group’s privacy tools. Here you define whether it can be found by everyone or only by participants, or whether the entry is by invitation only.
Some settings are made by approval progress, with a horizontal gradation line that you can move with the mouse. The more to the right, the more your group is available to view conversations, messages, and the list of participants.
4. Invite the first members
The last screen is devoted to receiving new members. There you can determine that you are the owner, manager and participant of the group by entering email addresses that are already in your contact list.
In addition, it is possible to write a receipt for the invitees and choose whether the members will receive the group’s signature on each email, in the summaries containing the most important messages or never.
Keep the button “Add Participants Directly” so that the selected people are already in the list, without having to approve anything. Finally go to “Create group”.
Ready! You have now created a group in Google Groups and can use the platform’s various interaction, discussion and collaboration tools. And it’s worth remembering that this isn’t the company’s only platform that enables collaborative work: even Google Maps makes it possible to create collaborative lists of your contacts.